Access to Allied Psychological Services (ATAPS) for referrers

THE GP PACKAGE FOR REFERRING TO ATAPS

Referral flowchart for ATAPS

ATAPS referral flow for GPs

Information sheet: Difference between Mental Health initiatives

Providers contracted by SEMPHN and registered with the intake provider is available in Excel and PDF.

GP computer software templates

Important: read the following instructions before importing templates into your medical software:

Instructions for importing templates into Best Practice

Instructions for importing templates into Medical Director

Instructions for importing templates into ZedMed

Templates

* Do not open these documents without reading the instructions above, or you could lose the self-population formatting.

  1. Best Practice version: Combined GP mental health treatment plan and referral form
  2. Medical Director version: Combined GP mental health treatment plan and referral form
  3. ZedMed version: Combined GP mental health treatment plan and referral form
  4. Word Version: Combined GP mental health treatment plan and referral form
  5. Best Practice version: Child mental health treatment plan and referral form
  6. Medical Director version: Child mental health treatment plan and referral form
  7. ZedMed version: Child mental health treatment plan and referral form
  8. Word version: Child mental health treatment plan and referral form
  9. Word version: Adolescent mental health treatment plan and referral form

Provisional Referrals to ATAPS

ATAPS Provisional Referral Form

Provisional Referral Information Sheet for Clients

Provisional Referral Information Sheet for Providers

Background

From 1 July 2016, SEMPHN commenced the transition of the ATAPS program from program based (activity–based) to an outcomes-focused funding.

Service continuity

SEMPHN is committed to ensuring that all clients presently enrolled in ATAPS services continue to receive their allocated sessions. All service provision will need to be in line with the current service contract and completed no later than 4 months after the date of their initial referral.

Further, during the transition period, SEMPHN will ensure services are available in geographical areas that have been identified as having high psychological need and where service gaps currently exist.

Centralised intake for referrals

SEMPHN only accepts referrals under the ATAPS program through a central intake agency. The intake agency is responsible for ensuring that all referred clients are eligible to receive psychological services through ATAPS from a selected AHP. All referrals are approved in real time. This approach reduces the delay between GP referrals and the initial provider session.

This referral flow chart [upload and link to PDF called ATAPS Referral flowchart] illustrates the referral process.

The intake and referral process

  1. Referrals are to be made via ph: 1300 292 971. Fax referrals are no longer be accepted. Enquiries can be made via ph: 1300 421 604.
  2. The organisation administering the new intake process will support you in making a referral. This will be done by asking a limited number of questions over the phone, enabling efficient processing of the referral. The questions will include the following details for the patient:
    1. initials
    2. date of birth
    3. residential postcode
    4. language and interpreter requirements, if any
    5. education level
    6. initial outcome measure (eg. K10)
    7. primary diagnosis
    8. type of referral (child mental health, suicide prevention etc)
    9. primary goal of the patient.
    10. name of the ATAPS provider to which you would like to refer the patient to. Providers contracted by SEMPHN and registered with the intake provider is available in Excel and PDF. This process will allow referrals to be made in ‘real time’ while the patient remains with you.
  3. A combined GP Mental Health Treatment Plan and Referral Form is to be used during the referral process. This form has been designed for use in Best Practice, Medical Director, ZedMed and Word format. The new referral forms are available in the GP Package below. Please update your practice software and telephone directories with the new form and contact number.
  4. For each new referral, a unique Patient Identification Number (PIN) will be assigned by the intake provider at the time of referral. You will be required to insert the PIN provided into the GP Mental Health Treatment Plan and Referral Form. You will also be required to provide this to the patient.
  5. Once a PIN has been provided by the intake provider, the patient is eligible to receive ATAPS services from any ATAPS provider that has been contracted by the PHN and is registered with the intake provider. If you do not receive a PIN from the intake provider, the patient will not be eligible to receive ATAPS.
  6. Once you have completed the combined GP Mental Health Treatment Plan and Referral Form, you will need to print it out and have the patient sign the form in the space provided. By doing so, the patients will be providing its consent to the sharing of de-identified information to the ATAPS and intake providers.
  7. Upon completion and execution of the GP Mental Health Treatment Plan and Referral Form, you will need to fax this to the allocated ATAPS provider.
  8. Patients will then be required to make an appointment, notifying the provider of their eligibility to receive ATAPS, providing them with their PIN.

FAQ

Frequently Asked Questions: 13 September 2016

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